How Does It Work?

How Does it Work?
CertOn PRO User Permission

CertOn PRO for Housing Associations, Multi- Property Estate, Compliance, Asset & Facility Management, Landlords & Building Safety Managers

Being able to demonstrate compliance and offer full transparency of data on a building project is hugely important, especially with regards to asset management. CertOn PRO stores all important property related documents in one easy-to-access portal and gives all users, including Tenants, Instant Access to these documents all managed by your Admin.

Following the Grenfell Tower tragedy on 14th June 2017, the Government appointed Dame Judith Hackitt to undertake a full review of Building Safety Regs and Fire Safety in multiple occupancy buildings. The purpose was to make recommendations that will ensure – A sufficiently robust regulatory system for the future & residents feel that the buildings they live in are safe and remain so.

It examined building and fire safety regulations and related compliance and enforcement with the focus on multi-occupancy high-rise residential buildings. The final report was published on 17 May 2018.

The report can be read here:

The Independent Review of Building Regulations and Fire Safety by Dame Judith Hackitt can be read here – (Independent Review of Building Regulations and Fire Safety: final report – GOV.UK (

The introduction of the Building Safety Act 2022 (section 156) and Fire Safety responsibilities for responsible persons, has bought in new legalisation for building safety and their residents. See more information here for your responsibilities – ( –

CertOn provides a ‘Single Source of Truth’ (SSoT) which denotes a centralized, accessible repository where all building information is housed, managed, and kept up-to-date. This concept ensures that every stakeholder in the building’s lifecycle—ranging from architects and contractors to owners and facility managers—relies on identical, current data.

Professional Property Management

Designed specifically for Housing Associations & Multi-Property Estate Companies, CertOn PRO provides everyone with the full transparency of documents associated within the property or building.

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All stakeholders (Admin, Management, Contractors & Installers) can access documents instantly by simply scanning the unique QR code with the App.
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Installers can add any document to any location in a property. Tenants can now view all documentation relevant to them instantly.
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CertOn PRO is designed to supplement – not replace – your asset management software. Providing visibility for landlords and ensuring compliance at a time of ever-increasing legislation, CertOn PRO is your partner in efficient property management.
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Our second variant of the CertOn system, PRO adds many new features to the core product, including communal areas. Any location or asset in a building can now have its own unique QR code assigned and tagged, providing instant access to all documents associated with it – individual or multiple documents. Fire doors, fire panels/detectors, lifts, plant – simply scan the QR code to see them.

Asset management and Compliance without limits

Housing: Tenancy Agreements, Servicing records/manuals

Fire Safety: Plan drawings, Location of dry risers, Service intakes, Fire-fighting lifts, Hydrants, Fire alarm panel, Ventilation controls – Vulnerable residents

Compliance: Electrical, Gas, Asbestos Reports, Legionnaires, Statutory Inspections (PSSR, LOLER, COSHH, PUWER)

Facilities: Maintenance records for residents & DLO

Repairs: All documents accessible for DLO & contractors

New Build: All Documents & manuals for appliances

Re-test: Notifications to tenants and DLO/contractors/Admin

Ability to send messages in notifications (i.e., Smoke alarm test / RCD test etc.) (V.2.)

Report: Photographic evidence of any damage or defects

No special software required, simply use your existing certification methods

Cost reductions from operating efficiencies

Admin of HA staff uploading or filing documents to correct properties

Admin of DLO/contracting staff (as above)

Admin of staff engaging with residents (email/phone)

1st time visits by DLO/Contractors for (manuals/reports/drawings/equipment locations)

Tenant access to documents at every location

100% Paperless

New features in CertOn PRO

Properties – can be added by Admin and Management only

Common Areas – Installers and Management can add QR codes throughout larger properties and assign multiple documents to each QR code

Groups – Assign groups of users to a property in one action

Document Expiring – Notifications in App & via Email to Installers & Tenants

Enable Expired Documents – allows you to see recently expired documents

System Status – See the number of users on PRO over a set period

Mobile App – Up to 10x pictures or documents can be uploaded from your device at a time

Features Table