How Does It Work?

How Does it Work? CertOn PRO User Permission

Professional Property Management

Designed specifically for Housing Associations & Multi-Property Estate Companies, CertOn PRO provides everyone with the full transparency of documents associated within the property or building.

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All stakeholders (Admin, Management, Contractors & Installers) can access documents instantly by simply scanning the unique QR code with the App.
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Installers can add any document to any location in a property. Tenants can now view all documentation relevant to them instantly.
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CertOn PRO is designed to supplement – not replace – your asset management software. Providing visibility for landlords and ensuring compliance at a time of ever-increasing legislation, CertOn PRO is your partner in efficient property management.
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Our second variant of the CertOn system, PRO adds many new features to the core product, including communal areas. Any location or asset in a building can now have its own unique QR code assigned and tagged, providing instant access to all documents associated with it – individual or multiple documents. Fire doors, fire panels/detectors, lifts, plant – simply scan the QR code to see them.

Asset management and Compliance without limits

Housing: Tenancy Agreements, Servicing records/manuals

Fire Safety: Plan drawings, Location of dry risers, Service intakes, Fire-fighting lifts, Hydrants, Fire alarm panel, Ventilation controls – Vulnerable residents

Compliance: Electrical, Gas, Asbestos Reports, Legionnaires, Statutory Inspections (PSSR, LOLER, COSHH, PUWER)

Facilities: Maintenance records for residents & DLO

Repairs: All documents accessible for DLO & contractors

New Build: All Documents & manuals for appliances

Re-test: Notifications to tenants and DLO/contractors/Admin

Ability to send messages in notifications (i.e., Smoke alarm test / RCD test etc.) (V.2.)

Report: Photographic evidence of any damage or defects

No special software required, simply use your existing certification methods

Cost reductions from operating efficiencies

Admin of HA staff uploading or filing documents to correct properties

Admin of DLO/contracting staff (as above)

Admin of staff engaging with residents (email/phone)

1st time visits by DLO/Contractors for (manuals/reports/drawings/equipment locations)

Tenant access to documents at every location

100% Paperless

New features in CertOn PRO

Properties – can be added by Admin and Management only

Common Areas – Installers and Management can add QR codes throughout larger properties and assign multiple documents to each QR code

Groups – Assign groups of users to a property in one action

Document Expiring – Notifications in App & via Email to Installers & Tenants

Enable Expired Documents – allows you to see recently expired documents

System Status – See the number of users on PRO over a set period

Mobile App – Up to 10x pictures or documents can be uploaded from your device at a time

Features Table